Risk Assessment Form

Athenaeum Centre - Risk Assessment Form
Fill this form in with as much information as you "currently have", we understand that Show content / Scenery may not be assessed until a few weeks before opening night, in which case you should update the information by filling in another form 4 weeks before start date.

Name of Hirer

Email Address

Event Title

How many Performances

Dates of Show:

What is it About ?

		Where relevant please tick only one of the 3 boxes displayed
Fire Retardant	Are all the scenery, costumes and props fire retardant or have they been treated by the technicians? Are all the paints non-flammable emulsion?	yes	no	n/a

Scenery	Is all the staging securely fixed to the wall and/or stage weights ?	yes	no	n/a

--/--/--	Has everything on the set been checked to see if it cannot fall or cause injury in any way ?	yes	no	n/a

--/--/--	Has your set design been checked by The Trustees ?	yes	no	n/a

--/--/--	Have timber/scaffolding members of the scenery been properly assessed for their structural strength ?	yes	no	n/a

--/--/--	Has the weight of any timber structure or scaffolding been evenly spread across the stage floor ?	yes	no	n/a

--/--/--	Has consideration been made for the risk of falling if the staging includes more than one level, or steps, or is above waist height ?	yes	no	n/a

--/--/--	Have you conformed to the legal requirement for all raised staging to have handrails (particularly on ladders)/kick guards/ safety rails?	yes	no	n/a

--/--/--	Are the on-stage light levels sufficient at all times to prevent accidents ?	yes	no	n/a

Food & Drink	Are you planning to serve, or sell your own food or drink - including any cakes, snacks or refreshments? If YES, you will need to comply with our allergen information policy. Ask for details, or visit https://www.theath.org.uk/food-allergen-information/	yes food	yes drink	n/a

Children	Are you planning to have child performers in your production? if YES, you will need to comply with our special notices relating to child protection and school productions, ask for details, or visit our website links below. https://www.theath.org.uk/PDF/Points For School Productions Child Protection Policy Please also enter the number of children under 18 in the production, including any in backstage roles	yes children	Number of Children	n/a

Access	Are all the exit ways from the stage to the backdoor fully clear ?	yes	no	n/a

--/--/--	During the performance is access/exit restricted at any point ?	yes, follow up	no	n/a

--/--/--	Are all stage fire extinguishers/blankets accessible at all times ?	yes	no	n/a

Orchestra	Have noise levels been assessed such that they will not harm cast, audience or those outside ?	yes	no	n/a

--/--/--	Are you having a live orchestra or band in front of the apron ?	yes,follow up	no	n/a

--/--/--	Have you allowed a minimum of 1 metre access from the front row ?	yes	no	n/a

Electricals	Have all brought-in electrical instruments/props etc, been PAT tested & have all exposed steel work in the stage set been equipotential-bonded to the stage main earthing point ?	yes	no	n/a

Costumes	Are costumes made so wearer does not have obscured vision/movement ?	yes	no	n/a

Effects	Have the Technicians been made aware of any physical and mechanical effects used ?	yes	no	n/a

--/--/--	Have you ensured that there are no naked flames in performance ?	yes	no	n/a

--/--/--	Have you ensured that any smoke effects are used sparingly with due consideration to the comfort of the audience ?	yes	no	n/a

Cast	Have the cast been instructed on procedure in event of an emergency ?	yes	no	n/a

--/--/--	Have the cast been instructed that smoking & alchohol are not permitted in the dressing rooms or in the Studio Yard , and instructed on food usage and disposal. ?	yes	no	n/a

--/--/--	Are licences in place for all child cast members ?	yes	no	n/a

--/--/--	Are the correct number of child chaperones present for all shows and rehearsals ?	yes	no	n/a

--/--/--	Have all cast and crew been informed about not standing in the aisles, or using the aisle as extensions of the stage activity ?	yes	no	n/a

Show	Is there anything in the show that could cause undue alarm/panic? For example; sudden loud noises, firing prop guns, bursting into the auditorium from behind the audience, scenes unsuitable for very young children ?	yes, follow up	no	n/a

--/--/--	Has the show been planned to minimise injury risk to cast ?	yes	no	n/a

--/--/--	Have you assessed the risk of the cast jumping, or running from the stage, or running in the aisles as part of the performance ?	yes	no	n/a

--/--/--	Have you assessed the risk of throwing anything towards the audience sweets/water/paper etc ?	yes	no	n/a

The above is not an exhaustive list and it is the responsibility of the hirer to identify and list below, any other hazards asscoiated with the operation and the set up of the show which could cause harm to the cast, crew, audience or fabric of the building.

Additional Issues & action taken

yes

no but follow up

n/a

These input boxes below allow a maximum of 500 chrs including spaces, if that is not enough then please email us with the full details	yes	no	n/a
	yes	no	n/a
	yes	no	n/a

Follow Up - was any action taken

yes

no but follow up

n/a

These input boxes below allow a maximum of 500 chrs including spaces, if that is not enough then please email us with the full details	yes	no	n/a
	yes	no	n/a
	yes	no	n/a

Signed (If submitting form online, a typed signature represents your signature)

Date (eg: 17th July 2022)

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